The Adobe PDF documents and Microsoft Excel spreadsheets below consist of helpful documents and information to assist curling clubs in their growth as a business.

• Curling Club Job Description
• Curling Etiquette Pamphlet
• Curling In Canada
• Junior Curling By-Laws
• Making Good Curling Ice in Hockey Rinks
• Sample Bar Report
• Sample Bar Margin Report
• Sample Curling Club Survey
• Sample Brochure
• Sample Newsletter

Contracts for Employees and Independent Contractors

• Explanation of the terms “Employee” and “Contractor”
• Employee Agreement – Template
• Employee Agreement – Worksheet
• Contract for the Provision of Services – Template
• Contract for the Provision of Services – Worksheet
• Employee Dismissal Overview
• Full and Final Release – Template
• Full and Final Release – Worksheet

Curling Club Privacy Policy

As of January 1, 2004, organizations are required to comply with the Personal Information Protection and Electronic Documents Act (Canada) (PIPEDA), or its provincial and/or territorial equivalent. The Canadian Curling Association (CCA) has since received many requests from curling facilities in Canada in relation to such privacy legislation.

The stated purpose of PIPEDA, and undoubtedly its provincial and/or territorial equivalent, is “to extend the present laws of Canada that protect the privacy of individuals with respect to personal information about themselves held by (your curling club) and that provide (your members) with a right of access to that information.” (Canada Gazette, Part II; Volume 135, Number 1; Ottawa, Wednesday, January 3, 2001)

The CCA hired the law firm of Perley-Robertson, Hill & McDougall LLP and Mr. Dean R. Roy to create a template for Canadian curling clubs allowing them to create their own privacy policies for their respective members.

While clubs may have the urge to simply fill in the blanks in the template to complete their respective policies, we highly recommend following this simple procedure as suggested by Mr. Roy: “Please read and understand the template and what you are agreeing to do by making public this policy and ensure compliance with the said policy after enactment”.

“Assign someone to be the privacy officer for the club. In general, the privacy officer’s role is to ensure compliance with the protection of privacy/personal information and to act as a contact person with regard to any privacy-related issues that may arise from time to time.”

“As a matter of practice, obtain consents from your members (including new and existing members) with regard to the content of your privacy policy and keep records of such consents (see Member’s Consent on page 4). It is recommended that you also post your policy somewhere prominent within the club and on your web site. In the event that the member is a minor (i.e. under 18 years of age), the consent should be sought from the parent or guardian.”

“Ensure that the proper security measures are in place for the protection of personal information and revisit such measures periodically to ensure that they are being adhered to and that they remain adequate.”

A final note from Mr. Roy: “This form of policy was modeled to comply with the federal privacy legislation (PIPEDA). It should be noted that the said federal legislation does not apply where provinces/territories have enacted substantially similar legislation. As such, although the different legislation (i.e. federal, provincial and territorial) are similar, the use of this form should not automatically be regarded as resulting in full compliance with all statutes affecting the collection, use and/or disclosure of personal information throughout Canada.”

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