Club Development Fund
The CCA Board of Directors created the Club Development Fund as a means to assist member curling clubs with capital projects. The Association’s policy states that all donations received will be placed in this fund for the future benefit of curling clubs.
As a registered amateur athletic association, the CCA will issue tax deductible receipts for donations of $100 or more. All donations will be placed in a fund, the purpose of which will be the development of affiliated clubs. The fund will be distributed to affiliated clubs based on their written applications for these funds. These projects will be reviewed and evaluated by a Fund Allocation Committee on a quarterly basis (July 31, October 31, January 31 and April 30). Proceeds from the fund will be distributed on this timetable as well.
The Canadian Curling Association cannot accept a donation with a stipulation attached to it. In other words, we could not accept a donation from a member of your club who “tells” us that his/her donation is to be sent to the Curling Club. All donations must be made to the Canadian Curling Association with no strings attached. The CCA is obliged to use those donations pursuant to our association’s objectives and mission. In keeping with this obligation, the CCA Board of Directors created the Club Development Fund as a means to assist member curling clubs. The Association’s policy states that all donations received will be placed in this fund for the future benefit of curling clubs.
Donations must be made in the form of a cheque/money order payable to the Canadian Curling Association. Upon receipt of a donation of $100 or more, the CCA will issue a receipt according to the wishes of the donor. The following format is an acceptable way of conveying all the information we need.
To: Canadian Curling Association
As a member of the __________ Curling Club, I would like to donate $_______ to the Canadian Curling Association. I understand that I will receive a tax deductible receipt for my donation of $100.00 or more. Enclosed is my cheque/money order payable to the Canadian Curling Association.
The CCA’s policy on issuing tax deductible receipts states that all donations will be placed in the Club Development Fund, the purpose of which is the development of affiliated clubs and member associations. Funds are distributed to affiliated clubs based on their written applications. In order to assist clubs in their application process and the office staff in their distribution process, the following guidelines have been drafted.
Expenses that are of a special and/or extraordinary nature will be eligible for funding. In other words, programs and initiatives that are both unusual and occur infrequently; they are not part of the regular, day-to-day operation of the club. Listed below are a few possibilities:
- the repair, replacement, purchase or construction of a curling facility or part of a curling facility. For example, the repair or replacement of a curling club roof;
- the repair, replacement or purchase of a plant asset or piece of equipment. For example, the repair or replacement of ice making equipment.
The purchase of special curling equipment. For example, the purchase of little rocks for a junior curling program;
- the development of a special project, program or fund. For example, the development of a scholarship fund, an anniversary fund or a special promotional campaign;
- exempt from funding are any expenses of an operational nature. For example, membership dues, utility bills, tax bills, etc..
Curling clubs that are members of the Canadian Curling Association (through their affiliation with their provincial/territorial association) are eligible to apply to the Club Development Fund. The application consists of a letter, prepared on club letterhead, which outlines the non-operational, special projects being undertaken by the club for which funds are required. Total expenses and a brief description of the planned projects should be provided.
Payments of grants from the fund to curling clubs are done on a quarterly basis (January 31, April 30, July 31, October 31). All funds are disbursed on these dates. The only way you can insure that the fund will have any money in it, when you apply to it, is to encourage your members to make donations to the CCA.
As required by the CRA, the CCA is currently reviewing a fee structure that will be implemented in the 2014-2015 fiscal year.
Patricia Ray, Chief Operating Officer