Policies & Guidelines
Curling Canada is committed to creating and maintaining a sport environment which is free from discrimination and harassment on prohibited grounds, including race, ancestry, place of origin, colour, ethnic origin, citizenship, political opinion, creed, sex, sexual orientation, disability, age, marital/family status, language and any other discrimination or harassment prohibited by applicable law.
“Curling Canada PARTICIPANTS”
These guidelines apply to all Curling Canada participants, which include all persons engaged in any paid or volunteer capacity with the Curling Canada or otherwise under the jurisdiction of the Curling Canada.
Without limiting the reach of the guidelines, Curling Canada participants include:
all athletes eligible for nomination to, or forming part of, any team participating in sport competitions over which the Curling Canada has jurisdiction;
all persons working with those teams or athletes, including coaches, medical and paramedical personnel, and other support persons;
Curling Canada employees and persons under contract with the Curling Canada; and
Curling Canada governors, members and volunteers.
Curling Canada’s Policy and these guidelines apply to Curling Canada participants at all times, during the course of their work in sport and also during other activities where their conduct may affect the sport environment.
“PERSON IN AUTHORITY”
A person in authority is any Curling Canada participant in a position of authority over, or trusted by, a person who may be experiencing discrimination or harassment, and can include such persons as team leaders, coaches, trainers, medical or paramedical personnel, parents or other volunteers and supervisors.
Discrimination is any distinction, whether intentional or not but based on prohibited grounds, which has the effect of imposing burdens, obligations or disadvantages on an individual that are not imposed on others, or which withholds or limits access to opportunities, benefits and advantages available to others.
The prohibited grounds of discrimination under the Curling Canada Policy are as follows:
Curling Canada’s Policy also applies to any other ground of discrimination prohibited by applicable law.
Harassment is a form of discrimination, and refers to conduct associated with a prohibited ground that affects the sport environment or leads to adverse consequences within that environment for the person(s) experiencing the harassment, which the perpetrator knew or ought reasonably to have known would be unwelcome.
Harassment can take many forms but generally involves conduct, comment or display that is insulting, intimidating, humiliating, hurtful, demeaning, belittling, malicious, degrading or otherwise causes offence, discomfort, or personal humiliation or embarrassment to a person or group of persons. Examples of harassment include:
Discipline in training is an indispensable part of high performance sport and should not be confused with discrimination or harassment. However, it is of vital importance that those in authority:
Sexual harassment is unwelcome sexual advances, requests for sexual favours, or other verbal or physical conduct of a sexual nature or related to a person’s sex when:
Specific examples can include:
Reprisals or threats of reprisal are an aggravating factor in any situation involving discrimination or harassment, particularly where the reprisal or threat of reprisal is by a person in authority. Examples of reprisal include:
In sexual harassment situations, reprisals can also include:
For the purpose of these guidelines, the making of a groundless complaint shall also be deemed a reprisal.
If a person in authority knows, or should reasonably have known, that discrimination or harassment may have occurred and fails to take appropriate action, the person in authority has condoned the discrimination or harassment and may be subject to sanctions under these guidelines.
PREVENTATION AND INTERVENTION
Prevention and intervention are key to achieving a sport environment free of discrimination and harassment. Curling Canada must present a positive role model. Curling Canada participants should:
All Curling Canada participants are encouraged to report suspected discrimination or harassment. Such reports may be made to the CEO of Curling Canada, or to any other person in authority.
All such reports shall be brought promptly to the attention of the CEO by whoever receives the report, unless the report is by or against the CEO, in which case the report would go to the Curling Canada Board Chair.
Assistance to Complainants
A complainant may request the assistance of a Curling Canada resource person in understanding these guidelines, in pursuing resolution short of lodging a complaint if appropriate, and in formulating the written complaint. The Curling Canada resource person shall refer the complainant to counseling upon request, and may explore the possibility of alternative forms of dispute resolution with the complainant following the complaint, if appropriate.
Should a complainant choose to retain legal counsel at any stage of a complaint or appeal, it shall be at the complainant’s own expense.
Although anyone may report discrimination or harassment, a complaint may be made only by persons affected by the alleged discrimination or harassment, or by the CEO on behalf of Curling Canada.
A complaint shall be in writing, and signed by the complainant or by the CEO if the complaint is brought on behalf of Curling Canada. The complaint shall be submitted to the CEO of Curling Canada, or in the case where the complaint is in regards to the CEO, then the complaint shall be submitted to the Curling Canada Board Chair.
The complaint should include particulars of the discrimination or harassment, including details of the incident or incidents, including dates, times, locations, description of action, account of dialogue, the name of the perpetrator(s) and any witnesses or names of other individuals who may also have experienced discrimination or harassment. The complaint should detail any corrective action taken to date.
The parties to a complaint are Curling Canada, the respondent(s) and the complainant(s), if any. The complainant may withdraw the complaint at any time. However, such a complaint may be continued as a complaint by the CEO on behalf of Curling Canada, if Curling Canada does not consent to the withdrawal.
Processing the Complaint
The person responsible for processing the complaint (hereinafter the “Curling Canada Official”) may vary, as follows:
The Curling Canada Official may decide not to deal with a complaint:
In all other cases, the Curling Canada Official shall investigate the complaint or appoint and provide terms of reference to an investigator who shall investigate the complaint and make findings of fact.
Before the investigation begins, the Curling Canada Official shall advise each respondent of the complaint and shall provide each complainant and respondent a copy of the written complaint, of the Curling Canada’s Policy and these guidelines, and of the investigator’s terms of reference, if any.
Before the investigation report is issued, each respondent shall have a reasonable opportunity to respond to the allegations. If a respondent declines to do so, or does not respond within the time-frame provided, the investigator’s report may nonetheless be issued.
All Curling Canada participants, including the respondent(s), must co-operate fully in any investigation under these guidelines.
The Curling Canada Official may consult with the investigator during the course of the investigation, may review the investigation report in draft and may provide additional terms of reference to, or request clarification from, the investigator.
A copy of the investigation report shall be provided to the complainant(s) and the respondent(s).
Assistance to Respondents
A respondent may request the assistance of a Curling Canada resource person without previous involvement in the complaint in understanding these guidelines. The Curling Canada resource person shall refer the respondent to counseling upon request, and may explore the possibility of alternative forms of dispute resolution with the respondent.
Should a respondent choose to retain legal counsel at any stage of a complaint or appeal, it shall be at the respondent’s own expense.
Determinations Following Investigation
The Curling Canada Official shall determine whether discrimination or harassment has been established in light of the findings of fact contained in the investigation report, and if so, the nature and particulars of the discrimination or harassment. Curling Canada Official’s determinations shall be communicated to the complainant(s) and the respondent(s), and to the Chef de Mission if the complaint involves conduct at Olympic Winter Games.
A complaint may be settled at any stage. A resolution agreement should be in writing and signed by all parties.
Curling Canada may provide a mediator, if the Curling Canada Official views mediation as appropriate and if the complainant and respondent are willing to enter a mediation agreement.
The Curling Canada Official shall have the authority to impose sanctions, if warranted, in light of the determinations. When the complaint arises from conduct at Olympic Winter Games, the Curling Canada Official shall consult with the Chef de Mission before imposing sanctions, unless the complaint involves conduct by the Chef de Mission.
The complainant(s) and the respondent(s) shall be given a reasonable opportunity to make submissions to the Curling Canada Official prior to the imposition of sanctions.
Sanctions may include, but are not limited to:
The Curling Canada Official shall provide the complainant(s) with such information about any sanctions imposed as is appropriate in the circumstances.
Should any sanction that the Curling Canada Official views as appropriate require a resolution to be passed by the Curling Canada Board of Governors, the Curling Canada Official shall take such action as is appropriate to have the matter placed before the Curling Canada Board of Governors for its consideration, but the matter will not be considered prior to any appeal under these guidelines.
The Curling Canada Official may impose interim measures pending the investigation and disposition of a complaint, if the Curling Canada Official is of the view that the imposition of such measures is in the best interest of the complainant(s), respondent(s) and/or the Curling Canada.
Interim measures are not sanctions, and they may take many forms, including but not limited to:
Grounds for Appeal by Respondents
A respondent may appeal to the Curling Canada Board of Governors from the Curling Canada Official’s determination(s) on the following grounds only:
In an appeal by the respondent from the Curling Canada Official’s determination(s), the complainant shall be entitled to participate as a respondent in the appeal.
A respondent may also appeal to the Curling Canada Board of Governors from the sanction(s) imposed or recommended following a complaint. In such an appeal, the complainant shall be advised by the Curling Canada Official that an appeal has been filed, and shall be entitled to make written representations, but shall not be entitled to participate as a respondent in the appeal.
There shall be no appeal from any finding of fact contained in the investigation report.
Grounds for Appeal by Complainants
A complainant may appeal to the Curling Canada Board of Governors from the Curling Canada Official’s determination(s) on the following grounds only:
In an appeal by the complainant from the Curling Canada Official’s determination(s), the respondent shall be entitled to participate as a respondent in the appeal.
There shall be no appeal from any finding of fact contained in the investigation report.
Appeals from Curling Canada
If Curling Canada’s own policy so provides, the COC Executive Committee shall hear appeals from the determination(s) of and/or sanction(s) imposed by Curling Canada, provided that Curling Canada’s policy on discrimination and harassment is consistent in all material respects with the COC Policy.
Notice of Appeal
The notice of appeal must be made in writing to Curling Canada’s CEO, within fourteen days of the appellant receiving notice of the Curling Canada Official’s (or Curling Canada’s) decision with respect to sanctions, and must state the specific grounds for the appeal.
A copy of the notice of appeal shall be promptly provided to the Chair, the Curling Canada Official, the Chef de Mission if the appeal involves conduct at Olympic Winter Games, and to every person entitled to participate as a respondent in the appeal.
The following persons may appear before the Curling Canada Board of Governors at its in camera hearing and make representations in the appeal:
No member of the Curling Canada Board of Governors having had any personal involvement in the complaint, or who is otherwise in conflict of interest, shall participate in the deliberations or decision in the appeal.
Disposition of an Appeal
The Curling Canada Board of Governors’ deliberations shall take place in camera. The appellant(s), respondent(s) if any, and the Curling Canada Official (or Curling Canada representative) shall not be present during the deliberations.
The Curling Canada Board of Governors, by a majority of votes cast, may:
The Curling Canada Board of Governors shall provide reasons for its disposition. Minority and dissenting reasons may also be provided.
A copy of the reasons shall be provided to the appellant, to any respondent in the appeal, to Curling Canada if applicable, and to the Chef de Mission if the appeal involves conduct at Olympic Winter Games. In an appeal from sanctions, the Curling Canada Official shall give the complainant(s) such information about the disposition of the appeal as is appropriate in the circumstances.
A summary of each appeal and the reasons for disposition shall be published annually in such a form as to protect the identities of individuals involved.
The CEO shall keep a secure record of every report and complaint under these guidelines. The record shall contain all relevant documentation, including:
To the extent possible, reports, complaints, witness statements and other documents produced under these guidelines shall be held in confidence by Curling Canada.
However, no absolute guarantees of confidentiality may be made by Curling Canada. Circumstances in which information may be shared include: